Employer: PADCOM Design & Construction Management Services
Client: Los Angeles World Airports (LAWA)
Division: Construction Inspection & Project Support
Location: Los Angeles International Airport (LAX) – Onsite
Schedule: Full-Time

About the Role

PADCOM Design & Construction Management Services is seeking an Administrative Assistant IV to provide comprehensive administrative support to project supervisors and inspection staff at Los Angeles International Airport.

This role requires a high level of organization, communication, and technical proficiency to support project documentation, scheduling, coordination, and financial tracking within a fast-paced construction environment.

Key Responsibilities

• Prepare written correspondence, reports, and project-related materials.
• Manage calendars for project supervisors and inspection staff.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Copy, scan, and organize project documentation.
• Maintain project logs and document tracking systems.
• Handle phone calls, greet visitors, and assist with inquiries.
• Support communication and document control between project supervisors and inspection staff.
• Track financial documentation and assist with budgeting processes.
• Manage office operations including supplies and administrative support for inspection teams.
• Serve as liaison between inspectors and project management teams.
• Coordinate inspector meetings with contractors and stakeholders, including safety meetings.
• Organize and maintain filing systems from pre-construction through project closeout.
• Ensure inspection documentation is maintained in compliance with contract and LAWA requirements.
• Perform additional administrative duties as assigned.

Minimum Qualifications

Education

• Post-secondary education preferred

Experience

• Minimum 10 years of experience as an administrative assistant
• Experience supporting construction, inspection, or project teams preferred

Skills & Knowledge

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint)
• Experience with project management and document control systems (PMWeb, Bluebeam, Adobe Pro)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work effectively in a fast-paced environment
• Strong attention to detail and accuracy
• Ability to collaborate with multiple stakeholders

Preferred Qualifications

• Experience working with LAWA or similar public agency environments
• Familiarity with construction inspection documentation and workflows

Work Conditions & Requirements

• Onsite position at LAX (not remote)
• Must pass federal background check and obtain LAWA badge
• May require flexible or varied shifts as needed

Salary & Benefits

• Salary Range: Competitive, commensurate with experience and qualifications
• Schedule: Full-Time
• Benefits: Medical, dental, vision, retirement contributions, and professional development opportunities

How to Apply

Submit the following through the PADCOM careers portal:

• Resume highlighting administrative and project support experience
• Cover letter
• Certifications or training (if applicable)

👉 Apply through PADCOM Design & Construction Management Services Careers Page